Destination Panama City Facility Request Form

Destination Panama City offers facilities to rent at the Visitors Center for private businesses, individuals, or non-profits on a first come first served basis. Fees are based on hourly rates with a four-hour minimum, and will be quoted based upon the needs communicated in this request form.

Available Spaces:

Meeting Room & Warming Kitchen (748 sqft, 48 max. occupancy; No cooking allowed, No fridge space available)
Patio (additional 615 sqft, additional 40 max. occupancy)
Outdoor Areas (Under building, Parking lot, Shoreline; 7,200 sqft, 300 max. occupancy)

Contact Info

Organization / Individual Name(Required)

Please select Organization Type:(Required)

Non-Profit (proof of non-profit tax-exempt status required)

For-Profit

Private/Panama City Resident

Point of Contact(Required)

First Last

Email(Required)

Phone(Required)

Billing Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Event Info

Event Name / Type(Required)

Event Date(Required)

Is this a repeating event? If so, please list the additional requested dates.

Event details must be identical for all repeating dates (i.e. event time, number of people expected, etc.). If the event details are not identical, please submit a separate form for each date.

Event will take place during…(Required)

If any portion of the event takes place during Non-Business Hours, please choose that response.

Total Event Time (including setup and breakdown)

ex. 10am – 4pm

Number of people expected(Required)

This field is hidden when viewing the form

What event spaces are you requesting for your event?(Required)

Meeting Room & Warming Kitchen (748 sqft, 48 max. occupancy, no cooking allowed, no fridge space available)

Meeting Room, Warming Kitchen & Patio (add’l 615 sqft, add’l 40 max. occupancy)

Outdoor Areas (Under building, Parking Lot, Shoreline. 7,200 sqft, 300 max. occupancy)

Non-Profit | Business Hours (check all that apply)

Meeting Room & Warming Kitchen – $15/hr

Meeting Room, Warming Kitchen & Patio – $15/hr

Outdoor Areas – $25/hr

4-hour minimum for all events

For-Profit | Business Hours (check all that apply)

Meeting Room & Warming Kitchen – $30/hr

Meeting Room, Warming Kitchen & Patio – $30/hr

Outdoor Areas – $40/hr

4-hour minimum for all events

Private/Panama City Resident | Business Hours (check all that apply)

Meeting Room & Warming Kitchen – $25/hr

Meeting Room, Warming Kitchen & Patio – $25/hr

Outdoor Areas – $35/hr

4-hour minimum for all events

Non-Profit | Non-Business Hours (check all that apply)

Meeting Room & Warming Kitchen – $45/hr

Meeting Room, Warming Kitchen & Patio – $45/hr

Outdoor Areas – $75/hr

4-hour minimum for all events

For-Profit | Non-Business Hours (check all that apply)

Meeting Room & Warming Kitchen – $90/hr

Meeting Room, Warming Kitchen & Patio – $90/hr

Outdoor Areas – $100/hr

4-hour minimum for all events

Private/Panama City Resident | Non-Business Hours (check all that apply)

Meeting Room & Warming Kitchen – $70/hr

Meeting Room, Warming Kitchen & Patio – $70/hr

Outdoor Areas – $100/hr

4-hour minimum for all events

This field is hidden when viewing the form

Business Hours Reservation Block(Required)

Monday – Friday, 8am – 12pm

Monday – Friday, 10am – 2pm

Monday – Friday, 1pm – 5pm

N/A – My event will take place during non-business hours

This field is hidden when viewing the form

Non-Profit Fees | Business Hours(Required)

Meeting Room Only – $50

Meeting Room & Kitchen – $60

Meeting Room, Kitchen & Patio – $60

Outdoor Areas – $100

N/A – My event will take place during non-business hours

This field is hidden when viewing the form

For-Profit Fees | Business Hours(Required)

Meeting Room Only – $100

Meeting Room & Kitchen – $120

Meeting Room, Kitchen & Patio – $120

Outdoor Areas – $200

N/A – My event will take place during non-business hours

This field is hidden when viewing the form

Panama City Resident Fees | Business Hours(Required)

Meeting Room Only – $80

Meeting Room & Kitchen – $90

Meeting Room, Kitchen & Patio – $90

Outdoor Areas – $130

N/A – My event will take place during non-business hours

This field is hidden when viewing the form

Non-Business Hours Reservation Block:(Required)

Monday – Friday, 5pm – 9pm

Saturday – Sunday, 10am – 2pm

Saturday – Sunday, 2pm – 6pm

Saturday – Sunday, 5pm – 9pm

N/A – My event will take place during business hours

This field is hidden when viewing the form

Non-Profit Fees | Non-Business Hours(Required)

Meeting Room Only – $150

Meeting Room & Kitchen – $180

Meeting Room, Kitchen & Patio – $180

Outdoor Areas – $300

N/A – My event will take place during business hours

This field is hidden when viewing the form

For-Profit Fees | Non-Business Hours(Required)

Meeting Room Only – $300

Meeting Room & Kitchen – $360

Meeting Room, Kitchen & Patio – $360

Outdoor Areas – $400

N/A – My event will take place during business hours

This field is hidden when viewing the form

Panama City Resident Fees | Non-Business Hours(Required)

Meeting Room Only – $240

Meeting Room & Kitchen – $270

Meeting Room, Kitchen & Patio – $270

Outdoor Areas – $390

N/A – My event will take place during business hours

Facility Details

Equipment needed (check all that apply)(Required)

6ft Rectangular Tables (Included – 10 Tables)

Chairs (Included – 60 Chairs)

Podium (Included)

NONE

*A $150 Furniture Arrangement Fee is required for any configuration other than our standard 10-table arrangement.

Audio/Visual needed (check all that apply)(Required)

TV/Remote

Handheld Wireless Microphone/Stand

NONE

Essential cables/adapters are included with selected equipment. Destination Panama City does not guarantee that outside equipment will work with in-house system.

Disclosures & Fees

Reservation Fees(Required)

I understand that events are first come first served and an event is not confirmed until payment in full and proof of insurance have been received.

Cancellation Policy(Required)

I understand that cancellations made less than 48 hours in advance of a scheduled event will be assessed a $25 Cancellation Fee.

This field is hidden when viewing the form

Verification of Non-Profit Status(Required)

I understand that by selecting nonprofit status, proof of verification may be requested.

Certificate of Insurance Requirement(Required)

I understand that I am required to provide a Certificate of Insurance naming Destination Panama City as Additionally Insured, or I must purchase and furnish proof of coverage from a third-party event insurance provider (ex. www.theeventhelper.com). Cost of coverage varies based upon event type and size and the presence of alcohol.

Cleaning(Required)

I understand that all facility spaces must be returned to their original state including the configuration of tables and chairs and the garbage taken out. Failure to clean up after an event may result in a cleaning fee of $100 or more at Destination Panama City’s discretion.

Damages & Loss(Required)

I understand that I am responsible for any and all damages or loss to Destination Panama City property and/or equipment by myself and/or anyone in attendance at my event, and understand that damages or losses will be filed against my event insurance policy.

What is 5+3? (Anti-Spam)(Required)

Name

This field is for validation purposes and should be left unchanged.